Logo of Suffolk Tractor Light Parade featuring a green tractor decorated with festive string lights
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Privacy Policy

This Privacy Policy explains how Suffolk Tractor Light Parade (“we”, “us”, or “our”) collects, uses, and protects personal information when you visit https://www.suffolktractorlightparade.co.uk (the “Website”).

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are (Data Controller)

Suffolk Tractor Light Parade
Website: https://www.suffolktractorlightparade.co.uk
Email: [Insert contact email]
Address: [Optional – insert event/organisation address]

If you have any questions about this Privacy Policy, you may contact us at the email above.

2. Information We Collect

We may collect the following information:

Information you provide

  • When submitting a contact form:

    • Name

    • Email address

    • Phone number (optional)

    • Message details

Automatically collected data

When you browse the Website, we may collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages viewed and visit duration

  • Referral source

This is typically collected via cookies and analytics.

3. How We Use Your Information

We use your information to:

  • Respond to enquiries sent through the contact form

  • Manage event-related communication

  • Improve the Website’s performance and user experience

  • Maintain website security

  • Comply with legal obligations

We do not sell or share your personal data for marketing purposes.

4. Legal Basis for Processing

Under the UK GDPR, we rely on the following legal bases:

  • Consent — when you submit information via a form

  • Legitimate interests — to maintain and improve the Website

  • Legal obligation — where required by law

You may withdraw consent at any time by contacting us.

5. Cookies & Analytics

Our Website may use cookies to improve functionality and performance.

We may use:

  • Google Analytics (for anonymous usage statistics)

  • Cloudflare / hosting-level security tools (for security and performance)

You can control cookies through your browser settings.

If you implement a cookie banner, add details here.

6. Sharing Your Information

We may share data with trusted third parties, such as:

  • Website hosting provider (e.g., Cloudways)

  • Email delivery services (e.g., Elastic Email, SMTP providers)

  • Analytics providers (e.g., Google Analytics)

  • IT/security service providers

These providers only access data as necessary and comply with data protection laws.

We do not transfer your data outside the UK unless adequate safeguards are in place.

7. Data Retention

We only keep personal data for as long as necessary:

  • Contact form submissions: up to 12 months (or update period)

  • Analytics data: retained according to provider settings

You may request deletion at any time.

8. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data

  • Correct inaccurate information

  • Request deletion

  • Restrict processing

  • Object to processing

  • Withdraw consent

  • Lodge a complaint with the Information Commissioner’s Office (ICO)
    Website: https://ico.org.uk

To exercise your rights, contact us at: [Insert contact email]

9. Security

We take reasonable measures to protect your data, including:

  • Secure server hosting

  • SSL encryption (HTTPS)

  • Restricted access to personal information

However, no online transmission can be guaranteed secure.

10. Links to Other Websites

Our Website may contain links to external sites.
We are not responsible for their privacy practices.
We recommend reviewing their policies individually.

11. Updates to This Policy

We may update this Privacy Policy from time to time.
Changes will be posted on this page with a revised “Last updated” date.